Notice (to contractor) of FOI request and request for documents (s 6C) 
Note on the sample
Agencies are required to ensure that all applicable contracts entered into after 1 November 2010 include a clause that enables the agency to obtain relevant documents from the contractor or subcontractor, when an FOI request is received by the agency. This requirement only applies to contracts relating to provision of services on behalf of an agency to the public or a third party. It does not apply to contracts for the procurement of services for the agency's use, such as information technology services or cleaning services provided to the agency. The Information Commissioner has published a model clause and guidance material to assist agencies in meeting this requirement. It is available at https://www.oaic.gov.au/freedom-of-information/guidance-and-advice/documents-held-by-government-contractors/
Dear [contracted service provider],
Request for documents relevant to freedom of information request
I am writing to ask you to send me documents that are relevant to a freedom of information (FOI) request [name of agency] has received. On [insert date], [name of agency] received a request for documents relating to [subject of request]. Specifically, the applicant sought access to:
[quote or accurately paraphrase the terms of the request which are relevant to the information you are seeking from the contractor.]
The FOI Act applies to some documents created or held by contractors or subcontractors who provide services to the public or third parties on behalf of agencies. If an agency (such as [name of agency]) receives a request for access to a document held by a contractor to which the Act applies, the agency must take action to obtain a copy of the document from the contractor, and then decide whether access should be given to the document under the FOI Act.
Under our contract with [insert name of contracted service provider] there are provisions to enable [name of agency] to obtain documents that relate to the performance of the contract where those documents were created by or are in the possession of the contractor or a subcontractor. (See clause [insert clause].)
The types of documents we expect you have that would fall within the scope of this request include [insert document types]. Please forward these and any other documents not mentioned that you believe may be relevant to the request. If any relevant documents are in the possession of a subcontractor, please ensure you include those documents in your response to us.
[Name of agency] must make a decision on this FOI request by [insert date]. I would therefore appreciate your response by [insert date] to allow me to consider whether access should be granted.
Thank you for your assistance. If you have any questions or wish to discuss the scope of the request please contact [me, using the details below / the following officer]:
	[Insert officer name, position and contact details]
Yours sincerely