Notice of decision to amend personal information
Dear [applicant name]
Amendment of personal information request no. [insert identifier number /code]
I refer to your request for [name of agency] to amend personal information we hold about you. Specifically you have asked [name of agency] to [update / correct]: 
[quote or accurately paraphrase the terms of the request and the affected documents].
You claimed that the personal information in these documents was [incomplete / incorrect / out of date / misleading] because [quote or accurately paraphrase the applicants reasons for claiming the information is in need of amendment]. [Insert if applicable: To support your claim, you provided [outline any evidence the applicant has provided]].
I am writing to tell you that I considered your request and was satisfied that a correction was required. [Name of agency] has therefore amended [insert details of the amendment and the records to which amendments were made (including any records other than those identified by the applicant)]. 
[Insert if applicable: Attached is your [evidence provided by the applicant].]
If you wish to discuss this decision, please contact [me, using the details below/the following officer]:
	[Insert officer name, position and contact details]
Yours sincerely