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Executive Assistant (APS5), Corporate Services

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Type of vacancy and duration Ongoing, Full-time
Classification APS 5
Salary

Total remuneration of up to $89,182
($73,101 to $77,281, plus 15.4% superannuation)

Branch

Corporate Services

Reporting to

Director, Corporate Services

Location Sydney
Contact officer for information

Brenton Attard, Director, Corporate Services
02 9284 9710

Email applications to: OAICjobs@humanrights.gov.au
Closing date for applications  COB Tuesday 26 February 2019

Role context

Working with the OAIC will place you at the forefront of regulating Australia’s privacy and freedom of information laws; shaping how emerging technologies and data practices impact the lives of every Australian, and supporting open government and information access initiatives.

The OAIC is a statutory agency within the Attorney-General Department’s portfolio. We have responsibility for:

  • privacy functions under the Privacy Act 1988 and other legislation
  • freedom of information functions under the Freedom of Information Act 1982
  • government information policy functions, conferred on the Australian Information Commissioner under the Australian Information Commissioner Act 2010

The Corporate Services Team provides services and support to the OAIC in the areas of executive assistance, administration, corporate governance and planning, parliamentary, financial management, human resources, accommodation, facilities, information and records management.

Role purpose

The Executive Assistant provides high level executive and administrative support to the OAIC Executive with responsibility for a broad range of tasks including the following:

  • Provision of administrative support to the Australian Information Commissioner and Privacy Commissioner, Deputy Commissioner and Assistant Commissioners
  • Coordination of executive communications
  • Preparation of internal and external correspondence
  • Diary management, meeting and appointment scheduling and managing travel itineraries
  • Preparation of meeting agendas, minute taking

Statement of duties

Under limited direction:

  1. Provide high level executive assistance to the Commissioners and/or SES Officers including
    • administrative and secretarial support
    • maintain diaries, including arranging appointments, speaking engagements and meetings
    • develop, maintain and monitor internal workflow systems, including managing files and correspondence
    • organise travel and accommodation bookings
    • organise forums and events such as consultations with stakeholders
    • attend meetings and provide a secretariat service including preparation of minutes
  2. Undertake research as required and draft correspondence and other documents.
  3. Provide general office support and other office management duties as required.
  4. Maintain effective relationships and liaison with the Executive team, staff and external points of contact such as other domestic and international regulators, business, senior government officials and the Minister’s office.

These duties are to be performed in accordance with OAIC policies, including the APS Code of Conduct and Values, Workplace Diversity and Work Health and Safety. Under section 25 of the Public Service Act 1999 the OAIC may determine the duties of an employee from time to time.

Selection criteria

General criteria

  1. Supports strategic direction
  2. Achieves results
  3. Supports productive working relationships
  4. Displays personal drive and integrity
  5. Communicates with influence

Job specific

  1. Proficiency in complex diary management and travel arrangements

For further information on the general selection criteria see: https://www.apsc.gov.au/integrated-leadership-system-ils-aps-5-profile

Eligibility

  • Applicants must be Australian citizens, or eligible for citizenship.
  • For the duration of your employment with the OAIC you will be required to obtain and maintain an Australian Government security clearance.

Remuneration and conditions of employment

Remuneration will be within the pay range outlined in the OAIC’s Enterprise Agreement – see https://www.oaic.gov.au/about-us/corporate-information/key-documents/oaic-enterprise-agreement-2016-2019.

You will have access to a range of additional, progressive benefits such as:

  • flextime, allowing you to accrue flex leave if you work longer than 7.5 hours in a standard day
  • additional paid leave during Christmas shutdown period between Christmas and New Year’s Day plus access to other types of paid leave (study, moving)
  • access to health benefits such as eye tests, flu vaccinations and a wellbeing allowance
  • salary progression, based on annual assessment of performance.

How to apply

The OAIC’s personnel functions are currently performed by the Australian Human Rights Commissioner under a memorandum of understanding. Please submit the following information, as a single document, to oaicjobs@humanrights.gov.au:

  • A statement of up to two pages explaining your interest and motivation for this role and outlining how your skills and experience meet the selection criteria – you do not have to address each selection criteria separately.
  • your full resume
  • a completed copy of the job application form
  • a covering letter (optional).

Applications are due on Tuesday 26 February 2019. Applications must be received by close of business.

If you are shortlisted, you will be contacted to arrange an interview. If you are not shortlisted, you will be informed by email. We are not usually able to provide feedback to candidates that are not shortlisted.