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Office Manager (APS6), Corporate Services

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Type of vacancy and duration Ongoing, Full-time
Classification APS 6
Salary

Total remuneration of up to $102,434
($80,607 to $88,764, plus 15.4% superannuation)

Branch

Corporate Services

Reporting to

Director, Corporate Services

Location Sydney
Contact officer for information

Brenton Attard, Director, Corporate Services
02 9284 9710

Email applications to: OAICjobs@humanrights.gov.au
Closing date for applications  COB Tuesday 26 February 2019

Role context

Working with the OAIC will place you at the forefront of regulating Australia’s privacy and freedom of information laws; shaping how emerging technologies and data practices impact the lives of every Australian, and supporting open government and information access initiatives.

The OAIC is a statutory agency within the Attorney-General Department’s portfolio. We have responsibility for:

  • privacy functions under the Privacy Act 1988 and other legislation
  • freedom of information functions under the Freedom of Information Act 1982
  • government information policy functions, conferred on the Australian Information Commissioner under the Australian Information Commissioner Act 2010

The Corporate Services Team provides services and support to the OAIC in the areas of executive assistance, administration, corporate governance and planning, parliamentary, financial management, human resources, accommodation, facilities, information and records management.

Role purpose

The Office Manager provides high-level administrative support with responsibility for the following:

  • Office / accommodation and facilities management
  • Parliamentary processes
  • Support the Chief Financial Officer
  • Corporate governance and central reporting requirements
  • Secretariat / Committee functions
  • Support to the OAIC’s executive

Statement of duties

Under limited direction:

  1. Provide general office management coordination including liaising with external maintenance contractors, stationery orders and facilitating equipment servicing
  2. Provide secretariat support to various committees
  3. Coordinate OAIC responses to parliamentary reporting processes such as Senate Estimates
  4. Assist with the research, development and maintenance of corporate governance policies and procedures
  5. Provide financial assistance to the Chief Financial Officer, including with memorandums of understanding, financial reconciliations, procurement and general reports
  6. Provide administrative support to the Executive team
  7. Maintain effective relationships and liaison with the Executive team, staff and external points of contact such as other domestic and international regulators, business, senior government officials and the Minister’s office.

These duties are to be performed in accordance with OAIC policies, including the APS Code of Conduct and Values, Workplace Diversity and Work Health and Safety. Under section 25 of the Public Service Act 1999 the OAIC may determine the duties of an employee from time to time.

Selection criteria

General criteria

  1. Supports strategic direction
  2. Achieves results
  3. Supports productive working relationships
  4. Displays personal drive and integrity
  5. Communicates with influence

For further information on the general selection criteria see: http://www.apsc.gov.au/publications-and-media/current-publications/resources/ils-aps-6-profile.

Eligibility

  • Applicants must be Australian citizens, or eligible for citizenship.
  • For the duration of your employment with the OAIC you will be required to obtain and maintain an Australian Government security clearance.

Remuneration and conditions of employment

Remuneration will be within the pay range outlined in the OAIC’s Enterprise Agreement – see https://www.oaic.gov.au/about-us/corporate-information/key-documents/oaic-enterprise-agreement-2016-2019.

You will have access to a range of additional, progressive benefits such as:

  • flextime, allowing you to accrue flex leave if you work longer than 7.5 hours in a standard day
  • additional paid leave during Christmas shutdown period between Christmas and New Year’s Day plus access to other types of paid leave (study, moving)
  • access to health benefits such as eye tests, flu vaccinations and a wellbeing allowance
  • salary progression, based on annual assessment of performance.

How to apply

The OAIC’s personnel functions are currently performed by the Australian Human Rights Commissioner under a memorandum of understanding. Please submit the following information, as a single document, to oaicjobs@humanrights.gov.au:

  • A statement of up to two pages explaining your interest and motivation for this role and outlining how your skills and experience meet the selection criteria – you do not have to address each selection criteria separately.
  • your full resume
  • a completed copy of the job application form
  • a covering letter (optional).

Applications are due on Tuesday 26 February 2019. Applications must be received by close of business.

If you are shortlisted, you will be contacted to arrange an interview. If you are not shortlisted, you will be informed by email. We are not usually able to provide feedback to candidates that are not shortlisted.