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Annual Report 2011–12 — Preliminary pages

pdfPrintable version5.95 MB

ISSN 1839-5155

Creative Commons

With the exception of the Commonwealth Coat of Arms, and to the extent that copyright subsists in a third party, this report, its logo and front page design are licensed under a Creative Commons Attribution 3.0 Australia licence (http://creativecommons.org/licenses/by/3.0/au/deed.en).

Content from this publication should be attributed as: Office of the Australian Information Commissioner 2012, Annual Report 2011–12.

Enquiries regarding the licence and any use of the Annual Report are welcome at:

Office of the Australian Information Commissioner
GPO Box 5218
Sydney NSW 2001
Telephone: 1300 363 992
TTY: 1800 620 241 (no voice calls)
Email: enquiries@oaic.gov.au

Letter of transmittal

Australian Government — Office of the Australian Information Commissioner crest

The Hon Nicola Roxon MP
Attorney-General
Parliament House
CANBERRA ACT 2600

Dear Attorney

I have pleasure in submitting to you, for presentation to the Parliament, the second Annual Report for the Office of the Australian Information Commissioner (OAIC) for the year ending 30 June 2012.

Subsection 63(1) of the Public Service Act 1999 requires that I give this report to you to be tabled in the Parliament.

Section 30 of the Australian Information Commissioner Act 2010 requires the Information Commissioner to prepare an annual report on the OAIC’s operations, including a report on the freedom of information matters and the privacy matters defined in sections 31 and 32.

For the first time, this Annual Report includes reports on data collected from Australian Government ministers and agencies in relation to activity under the Freedom of Information Act 1982. This information was previously contained in a separate report.

I certify that the OAIC has prepared a fraud risk assessment and fraud control plan and has in place appropriate fraud prevention, detection, investigation, reporting and data collection procedures and processes that meet the specific needs of the OAIC. The OAIC has taken all reasonable measures to minimise the incidence of fraud.

I certify that this report has been prepared in accordance with the Requirements for Annual Reports 2011–12.

Yours sincerely

Signature of John McMillan

Prof John McMillan
Australian Information Commissioner

28 September 2012

Contents

Preliminary pages

 Part A Corporate

Part B Develop and implement information policy

Part C Promote and secure the protection of personal information

Part D Promote and secure open government

 Appendices

Important information about this report

This Annual Report records the activities of the Office of the Australian Information Commissioner (OAIC) for 2011–12. It reports on ‘freedom of information matters’ and ‘privacy matters’, as required by ss 30, 31 and 32 of the Australian Information Commissioner Act 2010.

In each reporting year from 1982–83 until 2010–11, a separate report on the operation of the Freedom of Information Act 1982 (FOI Act) was provided to Parliament, as required by s 93 of the FOI Act. These freedom of information (FOI) annual reports were prepared using data collected from Australian Government ministers and agencies subject to the FOI Act. In 2010–11, the FOI Annual Report was provided jointly by the Information Commissioner and the then Minister for Privacy and Freedom of Information.

A separate FOI Annual Report will not be published in 2011–12. The material previously published in such reports is available in this report or on the OAIC website. It is intended that the same approach will be adopted for future OAIC annual reports.

Guide to the report

Use this guide to assist you in locating the pages of the report of interest to you.

Chapter 1. Year in review

Chapter 1 provides a summary of significant issues, developments and achievements during the year, and an outline of the year ahead.

Chapter 2. Organisation overview

Chapter 2 explains the Office of the Australian Information Commissioner’s (OAIC) role, functions and organisation structure and introduces its Commissioners. This section also provides an overview of the outcomes and Key Performance Indicators (KPIs) of the OAIC.

Chapter 3. Management and accountability

Chapter 3 contains an overview of the OAIC’s administrative arrangements, management of human resources and corporate governance.

Chapter 4. Communication and engagement

Chapter 4 outlines the OAIC’s communication and educational activities, and involvement in international networks and forums.

Chapter 5. Develop and implement information policy

Chapter 5 records the work of the OAIC in relation to its information policy functions.

Chapter 6. Privacy compliance

Chapter 6 describes the work of the OAIC in relation to its privacy functions, including handling enquiries and complaints, undertaking audits of government agencies, monitoring data-matching activities and providing guidance and advice.

Chapter 7. Privacy policy and law reform

Chapter 7 describes the privacy policy activities of the OAIC including submissions, amendments to the Privacy Act 1988 and proposed privacy law reform.

Chapter 8. Freedom of information compliance and policy

Chapter 8 describes the OAIC’s activities in relation to its freedom of information (FOI) functions, including handling enquiries and complaints, reviewing decisions and providing guidance and advice.

Chapter 9. Agency freedom of information activity

Chapter 9 describes the FOI activities of agencies and ministers in relation to the Freedom of Information Act 1982.

Appendices

The appendices contain the financial statements and material to support other sections of this report.

Contact officer

For enquiries about this report or for copies please contact:

Director
Corporate and Public Affairs
Office of the Australian Information Commissioner
GPO Box 5218
SYDNEY NSW 2001

Telephone: + 61 2 9284 9800
Fax: + 61 2 9284 9666
Email: enquiries@oaic.gov.au
Website: www.oaic.gov.au
Enquiries line: 1300 363 992 (local call)
TTY: 1800 620 241 (no voice calls)

This report is also available free of charge on the OAIC website at www.oaic.gov.au.

Non-English speakers

If you speak a language other than English and need help please call the Translating and Interpreting Service on 131 450 and ask for the Australian Government Office of the Australian Information Commissioner on 1300 363 992. This is a free service.

Accessible formats

All OAIC publications can be made available in a range of accessible formats for people with disabilities. If you require assistance, please contact the OAIC.