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Appendix Nine — List of requirements

General requirements

Table A9.1 General requirements
Description
Requirement
Part of report
Letter of transmittal Mandatory Preliminary pages
Table of contents Mandatory Preliminary pages
Index Mandatory Index
Glossary Mandatory Appendix Eight
Contact officer(s) Mandatory Preliminary pages
Internet home page address and internet address for report Mandatory Preliminary pages
Table A9.2 Review by Australian Information Commissioner
Description
Requirement
Part of report
Review by Australian Information Commissioner Mandatory Chapter One
Summary of significant issues and developments Suggested Chapter One
Overview of OAIC's performance and financial results Suggested Chapters One & Two, Appendix One & Two
Outlook for following year Suggested Chapter One
Table A9.3 Office of the Australian Information Commissioner overview
Description
Requirement
Part of report
Role and functions Mandatory Chapter Two
Organisational structure Mandatory Chapter Two
Outcome and programme structure Mandatory Chapter Two
Where outcome and programme structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change Mandatory Not applicable
Table A9.4 Report on performance
Description
Requirement
Part of report
Review of performance during the year in relation to programmes and contribution to outcomes Mandatory Chapter Two, Appendix One
Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements Mandatory Chapter Two
Where performance targets differ from the PBS/PAES, details of both former and new targets, and reasons for the change Mandatory Not applicable
Narrative discussion and analysis of performance Mandatory Chapter One & Two, Appendix One & Two
Trend information Mandatory Chapters One & Two, and Five to Nine
Significant changes in nature of principal functions/services Suggested Not applicable
Performance of purchaser/provider arrangements If applicable, suggested Not applicable
Factors, events or trends influencing OAIC performance Suggested Chapter One
Contribution of risk management in achieving objectives Suggested Chapter Three
Performance against service charter customer service standards, complaints data, and the OAIC's response to complaints If applicable, mandatory Chapter Two, Seven & Eight
Discussion and analysis of the OAIC's financial performance Mandatory Chapter One
Discussion of any significant changes in financial results from the prior year, from budget or anticipated to have a significant impact on future operations Mandatory Not applicable
Agency resource statement and summary resource tables by outcomes Mandatory Appendix One
Table A9.5 Other mandatory information
Description
Requirement
Part of report
Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011) Mandatory Chapter Three
Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns Mandatory Chapter Three
Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999) Mandatory Chapter Three
Compliance with the agency's obligations under the Carer Recognition Act 2010 If applicable, mandatory Not applicable
Grant programmes Mandatory Chapter Three
Disability reporting — explicit and transparent reference to agency-level information available through other reporting mechanisms Mandatory Chapter Three
Information Publication Scheme statement Mandatory Appendix Three
Correction of material errors in previous annual report If applicable, mandatory Not applicable
Agency Resource Statements and Resources for Outcomes Mandatory Appendix One & Two
List of requirements Mandatory Appendix Nine

Management and Accountability

Table A9.6 Corporate governance
Description
Requirement
Part of report
Agency heads are required to certify that their agency complies with the 'Commonwealth Fraud Control Guidelines' Mandatory Letter of transmittal
Statement of the main corporate governance practices in place Mandatory Chapter Three
Names of the senior executive and their responsibilities Suggested Chapter Two
Senior management committees and their roles Suggested Chapter Three
Corporate and operational plans and associated performance reporting and review Suggested Chapter Three
Internal audit arrangements including approach adopted to identifying areas of significant financial or operational risk and arrangements to those risks Suggested Chapter Three
Policy and practices on the establishment and maintenance of appropriate ethical standards Suggested Chapter Three
How nature and amount of remuneration for SES officers is determined Suggested Chapter Three
Table A9.7 External scrutiny
Description
Requirement
Part of report
Significant developments in external scrutiny Mandatory Chapter Three
Judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner Mandatory Chapter Three
Reports by the Auditor-General, a Parliamentary Committee, the Commonwealth Ombudsman or an agency capability review Mandatory Chapter Three
Table A9.8 Management of human resources
Description
Requirement
Part of report
Assessment of effectiveness in managing and developing human resources to achieve departmental objectives Mandatory Chapter Three
Workforce planning, staff turnover and retention Suggested Chapter Three
Impact and features of enterprise or collective agreements, individual flexibility arrangements (IFAs), determinations, common law contracts and Australian Workplace Agreements (AWAs) Suggested Chapter Three
Training and development undertaken and its impact Suggested Chapter Three
Work health and safety performance Suggested Chapter Three
Productivity gains Suggested Chapter Three
Statistics on staffing Mandatory Chapter Three
Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs Mandatory Chapter Three
Performance pay Mandatory Chapter Three
Table A9.9 Assets management
Description
Requirement
Part of report
Assessment of effectiveness of assets management If applicable, mandatory Not applicable
Table A9.10 Purchasing
Description
Requirement
Part of report
Assessment of purchasing against core policies and principles Mandatory Chapter Three
Table A9.11 Consultants
Description
Requirement
Part of report
The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website Mandatory Chapter Three
Table A9.12 Australian National Audit Office access clauses
Description
Requirement
Part of report
Absence of provisions in contracts allowing access by the Auditor-General Mandatory Chapter Three
Table A9.13 Exempt contracts
Description
Requirement
Part of report
Contracts exempted from publication in AusTender Mandatory Chapter Three
Table A9.14 Financial statements
Description
Requirement
Part of report
Financial statements Mandatory Appendix One & Two