EL1 Assistant Director, Strategic Project Governance & Analytics

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Type of vacancy and duration

Non-ongoing (Temporary up to 12 months with possibility of being Ongoing), Full-time

Classification EL1
Salary

Total remuneration of up to $103,618 to $110,840 plus 15.4% Superannuation

Team

Corporate Branch
Information Management & Project Services Team

Reporting to Director, Information Management & Project Services Team
Location Sydney 
Contact officer

Michelle Veljanovska, Director, Information Management & Project Services Team on p: 0429 126 960 or e:  michelle.veljanovska@oaic.gov.au

Closing date for applications 5pm, Thursday 29 October 2020.

Your Opportunity

Working with the Office of the Australian Information Commissioner (the OAIC) will place you at the forefront of regulating Australia’s privacy and freedom of information laws; shaping how emerging technologies and data practices impact the lives of every Australian and supporting open government and information access initiatives.

The OAIC is a statutory agency within the Attorney-General Department’s portfolio. We have responsibility for:

  • privacy functions under the Privacy Act 1988 and other legislation
  • freedom of information functions under the Freedom of Information Act 1982
  • government information policy functions, conferred on the Australian Information Commissioner under the Australian Information Commissioner Act 2010

The Information Management & Project Services team works within the Corporate Branch which includes corporate services including people and culture, governance, finance, office management and executive support; legal services and strategic internal and external communications.

The Role   

Based in Sydney CBD and working within a small team, the Assistant Director of Strategic Project Governance and Analytics will be responsible for:

  • monitoring and ensuring the successful delivery of multi-scale projects, programs, and regulatory strategic initiatives.
  • building project life cycle approaches, proactive mitigations for ensuring project success.
  • working dynamically and collaboratively in coordinating and establishing project management needs of internal stakeholders across all OAIC regulatory functions, including building internal project management capability across the organisation.
  • providing relevant advice on project and program management needs across the organisation, including identifying best practice, guiding internal adoption of project risk assessment frameworks and various project management methodologies.
  • enhancing data analysis across the range of OAIC functions to ensure executive oversight and visibility with project delivery and pre-empting project performance issues in understanding of emerging trends and risks.
  • developing and ensuring project data capture is collected, aligned, and monitored to support prioritisation needs of the organisation, as well as measuring implementation and outcomes of projects delivered (such as a concise project management reporting framework to track issues, escalate where needed, and aid with identifying delivery solutions).
     
    • ensuring project’s scope, quality, risk management, time and cost are clearly articulated and embed consistent, standardised reporting in relation each project;
    • building effective reporting across the OAIC including against corporate and business plans; projects and analytical data.
    • Lead the establishment of an integrated project governance function within the OAIC that includes consistent approaches for enabling rapid development of project plans and governance for a range of micro to medium-sized projects across the range of the functions of the office.
    • Strategic planning and project management support (Corporate planning aligned with branch planning), working closely will all branches.
    • Enterprise oversight and monitoring of all projects being implemented;
    • Implementing and OAIC Project Management & Risk management framework; project data capture;
    • Governance of projects being implemented across OAIC – working closely with project leads, internal teams, and executive teams for optimizing regulatory outcomes 

The position works in a small Information Management & Project Services team and receives direction from the Director, Information Management & Project Services.

Skills and Qualities

The ideal candidate for this role:

  • must bring proven ability to successfully manage competing priorities, a clear vision for effective project data analysis and reporting, as well as quality assurance processes for delivering project objectives
  • excellent written and oral communication skills for updating, and engaging stakeholders (including obtaining buy-in for driving goals).
  • Is a candidate who is reliable, organised, diligent, pays close attention to detail and who can successfully deliver within a fast-paced environment with tight timeframes.
  • must have the ability to collaborate effectively with internal and external stakeholders to progress an exciting range of initiatives.

Role duties

The Assistant Director, Strategic Project Governance & Analytics is a creative thinker, implementation-focused and results driven individual who thinks strategically and operationally. They will also need to demonstrate their capacity for balancing competing deadlines, project phases and working with fellow colleagues to algin efforts, and outcomes.

The Assistant Director, Strategic Project Governance & Analytics works on various issues and is responsible for:

  1. Developing and implement a project governance framework and project data analysis to support business outcomes.
  2. The alignment of data across the functions of the Office to support organisation-wide analysis and response to emerging risks.
  3. Ensuring the accuracy of corporate reporting to support the Annual Report, appearances before Parliamentary Committees and Executive decisions regarding risks and resources.
  4. Providing project management advice and solutions expertise across a broad range of activities in relation to the development, implementation, and management of a suite of concurrent small and medium sized projects.
  5. Developing and embedding project management and governance frameworks as a consistent discipline across the projects undertaken by the OAIC.
  6. Establishing and maintaining strong relationships with key internal and external stakeholders.

Selection Criteria

General criteria

  1. Shapes strategic direction
  2. Achieves results
  3. Cultivates productive working relationships
  4. Exemplifies personal drive and integrity
  5. Communicates with influence

Job specific criteria 

  1. Experience in leading various projects within the Commonwealth and industry;
  2. Experience in developing project management reporting, and executive updates;

Desirable criteria

  1. Tertiary qualification in a related field, including project management (and/or scrum master, coaching and mentoring experience, facilitator roles);
  2. Experience in enterprise project and/or portfolio management;
  3. Experience with developing KPIs or success measures (an advantage) ;
  4. Experience in an information governance, or data analytics organisation;
  5. Knowledge of budget management.  

For further information on the general selection criteria see:
https://www.apsc.gov.au/integrated-leadership-system-ils-el1-profile

Remuneration and Benefits

Total remuneration package will be up to $127,909 per annum (salary of $103,618 to $110,840 plus 15.4% Superannuation) - dependent experience, skills, and abilities.

The OAIC is committed to enabling its people to perform at their best and offers the following benefits:

  • Opportunity to work at the cutting edge of privacy and data protection, paving the way for future career opportunities.
  • Access to ongoing professional development, with a capability framework to guide skill enhancement.
  • Genuine flexibility to help achieve a balance between work and home life. 
  • Additional paid leave over the Christmas to New Year period as well as access to other leave (e.g. for study or moving).
  • Contribution to your wellbeing through subsidies for eye health, flu vaccinations and a wellbeing allowance.
  • Terms and conditions of employment are set out in OAIC’s Enterprise Agreement 2016 to 2019. Whilst remuneration is detailed in the Commissioner’s 2019 Determination, with salary progression based on annual assessments of performance and contribution.

Eligibility

  • Section 22 of the Public Service Act 1999 requires that APS employees must be Australian citizens
  • There are restrictions on employment of people who have, within the previous 12 months, accepted a redundancy benefit from an APS agency or a non-APS Commonwealth employer.
  • For the duration of your employment with the OAIC you will be required to obtain and maintain an Australian Government security clearance.

How to Apply

Please complete an Application Sheet which is contained in the attached (downloadable) Candidate Information pack as part of your application. You are asked to provide a covering letter of up to two pages explaining your interest, motivation and fit for the role, including the skills and experience you will bring to the organisation and the position. All items should be sent as one document, including your full resume, to: jobs@oaic.gov.au

When sending your application please include your name and the role you are applying for in the subject heading of your email.

Closing Date:  5pm, Thursday 29th October 2020.

More information: visit https://www.oaic.gov.au/about-us/join-our-team/ or contact;

Michelle Veljanovska, Director, Information Management & Project Services Team on Mobile  0429 126 960 or  email: michelle.veljanovska@oaic.gov.au

If you are shortlisted, we will contact you to arrange an interview. 

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