[2] Appropriation Act (No.1) 2015-16 and Appropriation Act (No.3) 2015-16, and Appropriation Act (No. 5) 2014-15. Includes prior year departmental appropriation and section 74 Retained Revenue Receipts.
[3] Includes an amount of $0.02m in 2015-16 for the Departmental Capital Budget. For accounting purposes this amount has been designated as ‘contributions by owners’.
[4] Variance represents the difference between the original Budget estimate and actual section 74 retained revenue receipts during the reporting period.
Provision of public access to Commonwealth Government information, protection of individuals’ personal information, and performance of information commissioner, freedom of information and privacy functions
Program 1.1
Complaint handling, compliance and monitoring, and education and promotion
Expenses not requiring appropriation in the Budget year
843
519
324
Total expenses for outcome 1
14,548
11,439
3,109
2015–16
2015–16
Average Staffing Level (number)
72
64
8
[*] Full-year budget, including any subsequent adjustment made to the 2015–16 budget at Additional Estimates.
[1] Departmental Appropriation combines Ordinary annual services (Appropriation Act Nos. 1, 3 and 5) and Retained Revenue Receipts under section 74 of the PGPA Act 2013.
Appendix B: Memoranda of understanding
Our office receives and provides funding to a number of government agencies for the provision and receipt of specific corporate and privacy services. Below we’ve listed additional details about these arrangements.
Australian Human Rights Commission
The Australian Human Rights Commission (AHRC) continued to provide a number of corporate services to our office this year. The corporate services included financial, administrative, information technology and human resource related tasks. As a part of this, we also sub-let premises in Sydney from the AHRC.
For these services and the premises, we paid $2,050,749 (GST exclusive) to the Australian Human Rights Commission.
ACT Government
As a part of our three year MOU with the ACT Government, this year we continued to provide privacy services to ACT public sector agencies. These services included:
handling privacy complaints and enquiries about ACT public sector agencies in relation to the Information Privacy Act 2014 and its Territory Privacy Principles (TPPs)
providing policy and legislation advice
providing advice on data breach notifications, where applicable
carrying out privacy assessments
providing access to privacy seminars
For these services, we received $173,398 (GST exclusive) from the ACT Government.
Department of Education and Training
We continued to support the Department of Education and Training with their Student Identifier (SI) Initiative. During the year, we entered into an MOU with the department to provide expert and timely advice on any privacy matters and issues that arise during the implementation and operation of the SI Initiative. Our services to the department include:
providing advice on privacy related manuals and protocols relating to the operation of the SI Initiative
handling privacy complaints and conducting conciliation for privacy breaches
receiving data breach notifications and providing advice
conducting privacy assessments
For these services, we received $50,000.00 (GST exclusive) from the Department of Education and Training.
Department of Health
We continued to work closely with the Department of Health to provide support and assistance on privacy matters for the department’s Healthcare Identifiers (HI) and My Health Record projects.
For the Healthcare Identifiers project, we provided the following services:
handling privacy enquires and complaints
investigating cases of misuse of HIs by government agencies, businesses and individuals
receiving data breach notifications and providing advice
conducting privacy assessments
providing written guidance materials for individuals and participants in the healthcare industry
liaising and coordinating on privacy related matters and activities with key agencies as well state and territory agencies
preparing relevant communication and media materials
providing policy and legislation advice
monitoring and participating in eHealth developments
For the My Health Record project, we provided the following services:
handling privacy enquires and complaints
investigating cases of misuse of HIs by government agencies, businesses and individuals
receiving data breach notifications and providing advice
investigate failures of notification for data breach notifications
conducting privacy assessments
providing written guidance materials for individuals and participants in the My Health Care system
liaising and coordinating on privacy related matters and activities with key agencies as well state and territory agencies
preparing relevant communication and media materials
providing policy and legislation advice
monitoring and participating in eHealth developments
For these combined services, we received $1,865,519 (GST exclusive) from the Department of Health.
Department of Human Services
As a part of our ongoing work with the Department of Human Services, this year we continued to provide general privacy services and support to the Department of Human Services. We also continued to work with Centrelink, within the department to perform our responsibilities under the Data-matching Program (Assistant and Tax) Act 1990.
Our work with Centrelink spanned for the first half of the year. During the second half of the year, the MOU ceased and our funding was provided for in the Budget 2015–16.
For these services, we received $186,488 (GST inclusive) from the Department of Human Services.
Our work with the Department of Human Services on general privacy matters included:
providing general and tailored advice and guidance on specific privacy matters and interpretation of the APPs
providing tailored advice and comment on privacy impact assessments
providing tailored advice and assist on issues relating to eHealth
For these services, we received $220,000 (GST exclusive) from the Department of Human Services.
Appendix C: Privacy statistics
Table C.1: Issues in complaints: APPs
Issues
Total number of complaints
%
Openness and transparency
30
1.4
Anonymity and pseudonymity
5
0.2
Collection
233
11.0
Unsolicited personal information
3
0.1
Notification of collection
77
3.6
Use or disclosure
724
34.1
Direct marketing
108
5.1
Cross-border disclosure
3
0.14
Government identifiers
1
0.01
Quality of personal information
164
7.7
Security of personal information
424
20.0
Access to personal information
339
16.0
Correction
41
1.9
Table C.2: Stage at which complaints were closed
Stage closed
Number of complaints
%
Without investigation
369
18.1
Preliminary inquiries
875
42.9
Investigation
794
39.0
Total
2,038
100.0
Table C.3: Top reasons for closing complaints
Reasons for closing complaint
APPs
Credit reporting
NPPs (National Privacy Principles) or IPPs (Information Privacy Principles)
TFN (Tax File Number) or TPPs (Territory Privacy Principles)
Jurisdiction
Total
No breach
389
183
61
12
74
719
Adequately dealt with by respondent
408
80
26
3
1
518
Withdrawn
231
246
18
1
6
502
No response in specified period
45
39
1
85
Does not meet the Act’s requirements
73
73
for a complaint
Lacking in substance
31
6
3
40
Aware of incident for more than 12mths
6
11
17
Table C.4: Remedies in complaints finalised by agreement[*]
Remedy
APPs
Credit
IPP/NPP
TFN/TPP
Totals
Access provided
129
1
1
0
131
Record amended
74
48
5
0
127
Apology
106
6
9
0
121
Compensation
75
17
12
0
104
Changed procedures
70
2
6
2
80
Staff training
22
1
5
0
28
Other remedy
90
26
6
1
123
Compensation amounts
APPs
Credit
IPP/NPP
TFN/TPP
Totals
Up to $1000
15
4
2
0
21
$1001 to $5000
32
9
6
0
47
$5001 to $10,000
16
4
2
0
22
Over $10,001
12
0
2
0
14
[*] There may be more than one type of remedy per compliant finalised by agreement
Table C.5: Privacy assessments
Assessment subject
No. entities assessed
Year opened
Date closed
1 PNR (New administrative arrangements)
1
2014–15
Nov–15
2 Telstra — ss 306 and 306A obligations
1
2014–15
Dec–15
3 Optus — ss 306 and 306A obligations
1
2014–15
Jan–16
4 Vodafone — ss 306 and 306A obligations
1
2014–15
Feb–16
5 iiNet — ss 306 and 306A obligations
1
2014–15
Mar–16
6 Document Verification Service — business users
2
2015–16
Apr–16
7 Department of Immigration and Border Protection (bogus documents)
1
2015–16
Apr–16
8 Coles Flybuys Loyalty program
1
2015–16
Jun–16
9 Woolworths Everyday Rewards Loyalty program
1
2015–16
Jun–16
10 ACT Revenue Office
1
2015–16
Jun–16
11 Comcare
1
2015–16
Ongoing
12 Department of Immigration and Border Protection (Contractual arrangements)
1
2015–16
Ongoing
13 Department of Immigration and Border Protection (Advanced Passenger Processing)
1
2015–16
Ongoing
14 Department of Immigration and Border Protection (Smartgate)
1
2015–16
Ongoing
15 Universal Student Identifier (USI) — APPs 1 and 5
1
2015–16
Ongoing
16 Telstra: requests for information by law enforcement agencies — APP 11
1
2015–16
Ongoing
Table C.6: Digital health assessments
Assessment subject
No. entities assessed
Year opened
Closed
Assessment of access controls of GP clinics — APP 11
7
2014–15
Aug 2015
Assessment of privacy policies of GP clinics — APP 1
40
2014–15
Sep 2015
Follow up assessment of the implementation of recommendations made in the 2015 OAIC audit of the National Repositories Service
1
2015–16
Ongoing
Assessment of the National Prescription and Dispense Repository — APP 11
1
2015–16
Jun 2016
Assessment of the Australian Health Practitioner Regulation Agency’ handling of healthcare identifiers and associated personal information — APPs 10 and 11
1
2015–16
Ongoing
Appendix D: FOI statistics
This appendix has been prepared using data collected from ministers and agencies subject to the FOI Act, and separately from the Administrative Appeals Tribunal and from our own records. Ministers and agencies are required to provide, among other details, information about:
the number of FOI requests made to them
the number of decisions they made granting, partially granting or refusing access, and the number and outcome of applications for internal review
the number and outcome of requests to them to amend personal records
charges collected by them
The full data set given by ministers and agencies for the preparation of this appendix is published on data.gov.au.
Table D.1: Overview of FOI requests received and dealt with
FOI requests processing
2014–15
2015–16
% +/-
On hand at the beginning of the year
2,397
4,505
+ 87.9
Received during the year
35,550
37,996
+ 6.9
Requiring determination (i.e. on hand at the beginning of the year or received during the year)
37,947
42,501
+ 12.0
Withdrawn
3,641
3,203
- 12.0
Transferred
729
731
+ 0.3
Determined (*i.e. access granted in full, part or refused)
29,000
33,173
+ 14.4
Finalised (i.e. withdrawn, transferred or determined)
33,370
37,107
+ 11.2
On hand at the end of the year (i.e. requiring determination but not finalised)
4,577
5,394
+ 17.8
Table D.2: Numbers of FOI requests received over past six years
2010–11
2011–12
2012–13
2013–14
2014–15
2015–16
23,605
24,764
24,944
28,463
35,550
37,996
Table D.3: Number of FOI requests received — the top 20 and others
Table D.5: FOI requests determined, the top 20 and others
Agency
Granted in full
%
Granted in part
%
Refused
%
Total
Department of Immigration and Border Protection
11,791
59.2
7,200
36.1
937
4.7
19,928
Department of Human Services
1,719
46.4
1,492
40.3
494
13.3
3,705
Department of Veterans’ Affairs
2,992
98.4
27
0.9
22
0.7
3,041
Administrative Appeals Tribunal
862
82.5
150
14.3
33
3.2
1,045
Australian Taxation Office
113
13.2
585
68.0
162
18.8
860
Australian Federal Police
31
5.6
366
66.2
156
28.2
553
Australian Postal Corporation
156
50.3
62
20.0
92
29.7
310
Department of Defence
38
14.5
158
60.0
67
25.5
263
Department of Foreign Affairs and Trade
23
11.3
114
56.2
66
32.5
203
Australian Securities and Investments Commission
30
15.2
59
30.0
108
54.8
197
Department of Health
39
21.0
65
35.2
81
43.8
185
Department of the Prime Minister and Cabinet
14
7.8
45
25.1
120
67.1
179
Attorney Generals’ Department
6
3.7
56
35
98
61.3
160
Department of Employment
76
55.5
46
33.6
15
10.9
137
Australian Transaction Reports and Analysis Centre
45
33.1
45
33.1
46
33.8
136
Department of the Treasury
7
5.6
21
16.8
97
77.6
125
Department of Social Services
52
45.6
23
20.2
39
34.2
114
Comcare
16
14.3
54
48.2
42
37.5
112
Civil Aviation Safety Authority
49
52.1
27
28.7
18
19.2
94
Trade Marks Office
31
35.6
54
62.1
2
2.3
87
Total top 20
18,090
57.5
10,649
33.9
2,695
8.6
31,434
Remaining agencies and ministers
464
26.7
657
37.8
618
35.5
1,739
Total
18,554
55.9
11,306
34.1
3,313
10
33,173
Table D.6: Use of exemptions in FOI decisions
FOI act reference
Exemption
Personal
Other
Total
%
s 33
Documents affecting national security, defence or international relations
534
143
677
5.0
s 34
Cabinet documents
0
78
78
0.6
s 37
Documents affecting enforcement of law and protection of public safety
968
223
1,191
8.8
s 38
Documents to which secrecy provisions of enactments apply
551
267
818
6.1
s 42
Documents subject to legal professional privilege
225
121
346
2.6
s 45
Documents containing material obtained in confidence
148
95
243
1.8
s 45A
Parliamentary Budget Office documents
1
1
2
-
s 46
Documents disclosure of which would be contempt of Parliament or contempt of court
14
16
30
0.2
s 47
Documents disclosing trade secrets or commercially valuable information
30
75
105
0.8
s 47A
Electoral rolls and related documents
7
2
9
0.1
s 47B
Commonwealth-State relations
76
90
166
1.2
s 47C
Deliberative processes
313
275
588
4.3
s 47D
Financial or property interests of the Commonwealth
3
16
19
0.1
s 47E
Certain operations of agencies
2,138
534
2,672
19.8
s 47F
Personal privacy
5,251
779
6,030
44.6
s 47G
Business
198
341
539
4.0
s 47H
Research
0
1
1
-
s 47J
The economy
0
1
1
-
Table D.7: Use of practical refusal
Practical refusal processing step
Personal
Other
Total
%
Notified in writing of intention to refuse request
720
634
1,354
-
Request was subsequently refused or withdrawn
532
420
952
70.3
Request was subsequently processed
188
214
402
29.7
Table D.8: Time taken to respond to FOI requests
2014–15
2015–16
Response time
Personal
Other
Total
Personal
Other
Total
Within applicable statutory time period
24,555
3,079
27,634
23,170
3,099
26,269
1 — 30 days over
743
247
990
3,453
313
3,766
31 — 60 days over
160
64
224
1,129
149
1,278
61 — 90 days over
45
28
73
632
63
695
90 + days over
38
41
79
1,063
102
1,165
Total
25,541
3,459
29,000
29,447
3,726
33,173
Table D.9: Determinations of FOI requests for amendment of personal records
Decision
2012–13
%
2013–14
%
2014–15
%
2015–16
%
Requests granted: amend record
1,873
64.7
2,040
61.8
1,624
63.9
1,497
60.2
Requests granted: annotate record
236
8.2
208
6.3
203
8.0
154
6.2
Requests granted: amend and annotate record
1
-
-
-
2
0.1
1
-
Requests refused
783
27.1
1,055
31.9
713
28.0
835
33.6
Total decided
2,893
100
3,303
100
2,542
100
2,487
100
Charges
Section 29 of the FOI Act provides for an agency or minister to impose charges for costs associated with processing some FOI requests. There is no charge for making an application.
Under the Freedom of Information (Charges) Regulations 1982, charges apply only to an initial access decision under Part III of the FOI Act. Charges that agencies can impose include costs associated with search and retrieval time, collating information and photocopying. An applicant may request that a charge be reduced or not imposed, and the agency must consider that request.
Table D.10: Charges collected — top 20 agencies and others
Agency
Requests received
Requests where charges were notified
Total charges notified $
Total charges collected $
Department of Health
272
102
76,147
13,446
Department of Defence
388
98
28,194
12,952
Department of Foreign Affairs and Trade
274
69
27,643
9,567
Great Barrier Reef Marine Park Authority
5
3
9,210
9,210
Australian Taxation Office
1,104
41
15,883
8,610
Department of the Environment
106
47
23,432
7,379
Department of Immigration and Border Protection
21,479
89
13,118
5,976
Department of Finance
148
82
28,926
5,748
Civil Aviation Safety Authority
106
17
13,436
5,480
Department of Infrastructure and Regional Development
96
33
21,726
5,057
Department of Human Services
4,687
61
23,081
4,289
Department of Education and Training
103
47
15,791
4,239
Department of Veterans’ Affairs
3,338
78
6,396
4,929
Department of Industry, Innovation and Science
79
8
6,304
3,825
Australian Securities and Investments Commission
242
14
14,803
3,691
Trade Marks Office
130
5
10,364
3,102
Department of Employment
207
24
5,264
2,938
Department of the Treasury
136
24
26,360
2,743
Attorney General’s Department
222
36
15,073
2,624
Department of Agriculture and Water Resources
72
16
5,002
2,598
Top 20
33,194
894
386,153
118,403
Remaining agencies and ministers
4,802
898
115,036
28,864
Total
37,996
1,792
501,189
147,267
Disclosure log
All Australian Government agencies and ministers that are subject to the FOI Act are required to maintain an FOI disclosure log on their website. The disclosure log lists information that has been released to FOI applicants, subject to some exceptions (such as personal information).
In 2015–16, 89 agencies and ministers provided information on disclosure log activity (down from 103 in 2014–15). Collectively, they listed 995 documents on their disclosure logs.
Review of FOI decisions
Under the FOI Act, an applicant who is dissatisfied with the decision of an agency on their initial FOI request has several avenues of review or redress.
A person who is dissatisfied with an agency’s access grant or access refusal decision can either apply for internal review or IC review of that decision.
Table D.11: Internal agency review of decisions — outcomes
Internal agency review decision
Personal
Other
2015–16 Total
Decisions affirmed
146
154
300
Access granted in full
61
17
78
Access granted in part
156
46
202
Access granted after deferment
1
0
1
Access granted in another form
6
4
10
Charges reduced
0
9
9
Lesser access
3
11
14
Withdrawn without concession
19
12
31
Total
392
253
645
Information Commissioner review of FOI decisions
Table D.12: IC review applications received
Agency
Total FOI requests received by agency
Access refusal decisions
Access grant decisions
Total IC reviews
Department of Immigration and Border Protection
21,479
102
0
102
Department of Human Services
4,687
54
0
54
Australian Federal Police
621
34
1
35
Australian Taxation Office
1,104
24
0
24
Department of the Prime Minister and Cabinet
231
23
0
23
Department of Defence
388
18
3
21
Department of Health
272
19
0
19
Department of Foreign Affairs and Trade
274
13
0
13
Australia Post
286
11
0
11
Department of the Environment
106
5
6
11
Australian Securities and Investments Commission
242
5
3
8
Department of Employment
207
8
0
8
Fair Work Commission
63
3
5
8
Bureau of Meteorology
22
7
0
7
Comcare
125
6
1
7
Department of Veterans’ Affairs
3,338
7
0
7
Civil Aviation Safety Authority
106
5
1
6
Australian Fisheries Management Authority
7
3
3
6
Department of Infrastructure and Regional Development
96
4
2
6
Aged Care Complaints Commissioner
10
5
0
5
Subtotal
33,664
356
25
381
Remaining agencies/ministers
4,274
120
9
129
Total
37,938
476
34
510
Table D.13: IC review outcomes
Information Commissioner decisions
2012–13
2013–14
2014–15
2015–16
s 54N — out of jurisdiction or invalid
66
59
37
44
s 54R — withdrawn
95
111
59
81
s 54R — withdrawn/conciliated
13
71
51
78
s 54W(a) — deemed acceptance of PV/appraisal
2
27
26
7
s 54W(a)(i) — frivolous, vexatious, misconceived, lacking in substance, or not in good faith
86
170
87
94
s 54W(a)(ii) — failure to cooperate
33
62
19
7
s 54W(a)(iii) — lost contact
9
0
5
5
s 54W(b) — refer AAT
17
41
61
32
s 54W(c) — failure to comply
2
0
0
0
s 55F — set aside by agreement
0
1
0
2
s 55F — varied by agreement
0
1
2
7
s 55F — affirmed by agreement
0
1
2
1
s 55G — substituted
7
4
5
16
s 55K — affirmed by IC
58
40
53
39
s 55K — set aside by IC
28
53
52
22
s 55K — varied by IC
3
5
23
19
Total
419
646
482
454
Administrative Appeals Tribunal review
An application may be made to the AAT for review of the Commissioner’s IC review decisions and where the Commissioner has indicated a matter is better dealt with directly by the AAT.
As with IC review, the AAT conducts a merits review process. The AAT’s decisions are appealable to the Federal Court of Australia, but only on a question of law.
Table D.14: Applications to AAT for FOI review
Agency
Applications
% of total applications
Australian Federal Police
2
11.1
Australian Fisheries Management Authority
2
11.1
Civil Aviation Safety Authority
1
5.6
Comcare
1
5.6
Commissioner of Taxation
1
5.6
Department of Agriculture and Water Resources
2
11.1
Department of Employment
1
5.6
Department of Environment
1
5.6
Department of Immigration and Border Protection
5
27.5
Fair Work Ombudsman
1
5.6
Office of the Australian Information Commissioner
1
5.6
Total
18
100.0
Table D.15: Outcomes of FOI reviews finalised by the AAT in 2015–16
AAT outcomes
Numbers
Heard and affirmed
4
Heard and varied
1
Heard and set aside/substituted
1
Varied by consent
1
Set aside and substituted by consent
3
Withdrawn
5
Varied by decision
1
Other (dismissed, no fee paid)
1
Complaints about agency FOI Actions
All FOI complaints were handled by the Commonwealth Ombudsman during 2015–16.
Impact of FOI on agency resources
To assess the impact on agency resources on compliance with the FOI Act, agencies are required to estimate the hours that staff spent on FOI matters and the non-labour costs directly attributable to FOI, such as training and legal costs.
Table D.16: Comparative total yearly cost of FOI processing
Year
Total cost $
Year
Total cost $
Year
Total cost $
1982–83*
7,502,355
1993–94
13,977,360
2004–05
22,860,022
1983–84
15,106,511
1994–95
11,955,482
2005–06
24,903,771
1984–85
16,496,961
1995–96
14,564,562
2006–07
24,936,178
1985–86
15,711,889
1996–97
15,972,950
2007–08
29,474,653
1986–87
13,336,864
1997–98
12,191,478
2008–09
30,358,484
1987–88
11,506,931
1998–99
13,066,029
2009–10
27,484,129
1988–89
10,494,376
1999–00
14,035,394
2010–11
36,318,030
1989–90
10,373,321
2000–01
14,415,406
2011–12
41,718,803
1990–91
9,921,772
2001–02
17,387,088
2012–13
45,231,147
1991–92
12,723,097
2002–03
18,398,181
2013–14
41,836,685
1992–93
12,702,329
2003–04
20,189,136
2014–15
40,021,572
2015–16
41,151,698
Table D.17: Average cost per FOI request for last 10 years
Year
Requests determined
Total cost
Average cost per request determined $
2006–07
34,158
24,936,178
730
2007–08
31,367
29,474,653
940
2008–09
25,139
30,358,484
1,208
2009–10
19,583
27,484,129
1,403
2010–11
20,187
36,318,030
1,799
2011–12
22,237
41,718,803
1,876
2012–13
21,764
45,231,147
2,078
2013–14
23,106
41,836,685
1,811
2014–15
29,000
40,021,572
1,380
2015–16
33,173
41,151,698
1,241
Table D.18: Reported time spent by staff on FOI matters for years 2011–12 to 2015–16
Percentage of time spent
2011–12
2012–13
2013–14
2014–15
2015–16
Staff numbers: 75–100% of time spent on FOI matters
249
284
287
291
259
Staff numbers: Less than 75% of time spent on FOI matters
3,722
3,546
3,623
3,046
3,378
Total staff hours
576,824
638,466
630,936
589,726
614,424
Total staff years
288.4
319.2
315.5
294.9
307.2
Table D.19: Estimated staff costs of FOI processing for 2015–16
Table D.20: Non-labour costs for FOI processing for years 2011–12 to 2015–16, and the percentage change between 2014–15 and 2015–16.
Costs $
2011–12
2012–13
2013–14
2014–15
2015–16
%+/-
General legal advice
5,323,951
3,166,080
830,002
1,031,544
483,263
- 53.1
Litigation
1,299,393
727,879
157,781
764,772
930,047
+ 21.6
Total legal costs
6,533,344
3,843,959
987,783
1,796,316
1,413,310
- 21.3
General administrative
600,310
1,100,960
706,032
378,265
309,987
- 18.1
Training
398,373
303,437
134,989
334,599
341,303
+ 2.0
Other
312,270
266,893
78,352
114,453
273,007
+138.5
Total
7,864,297
5,515,249
1,907,156
2,623,633
2,337,607
- 10.9
Impact of the Information Publication Scheme on agency resources
Agencies are required to provide information about the costs of meeting their obligations under the Information Publication Scheme (IPS), which commenced on 1 May 2011.
Information Publication Scheme costs 2015–16
Table D.21: Reported time spent by staff on IPS matters for years 2011–12 to 2015–16, and the percentage change between 2014–15 and 2015–16
Percentage of time spent
2012–13
2013–14
2014–15
2015–16
%+/-
Staff numbers: 75–100% of time spent on IPS matters
20
17
5
8
+ 60.0
Staff numbers: Less than 75% of time spent on IPS matters
529
415
240
212
- 11.7
Total staff hours
46,959
26,116
10,696
7,083
- 33.8
Total staff years
23.5
13.1
5.3
3.5
- 34.0
Table D.22: Estimated staff costs of IPS for 2015–16
Global Cross Border Enforcement Cooperation Arrangement
GP
General practice
GPEN
Global Privacy Enforcement Network
GST
Goods and Services Tax
HI
Healthcare Identifiers
IC
Information Commissioner
ICDPPC
International Conference of Data Protection & Privacy Commissioners
ISOC-AU
Internet Society of Australia
Information Commissioner
Australian Information Commissioner, within the meaning of the Australian Information Commissioner Act 2010.
IPP
Information Privacy Principle
IPS
Information Publication Scheme
MOU
Memorandum of Understanding
MYEFO
Mid-Year Economic and Fiscal Outlook
My Health Records Act
My Health Records Act 2012
NPP
National Privacy Principle
OAIC
Office of the Australian Information Commissioner
PGPA Act
Public Governance, Performance and Accountability Act 2013
PNR
Passenger Name Record
PPN
Privacy Professionals’ Network
Privacy Act
Privacy Act 1988
PTO
Public Transport Ombudsman Victoria
SES
Senior Executive Service
SI
Student Identifier
SME
Small and Medium Enterprises
SRC Act
Safety, Rehabilitation and Compensation Act 1988
Telecommunications Act
Telecommunications Act 1997
TCO
Tolling Customer Ombudsman
TFN
Tax File Number
TIA Act
Telecommunications (Interception and Access) Act 1979
TIO
Telecommunications Industry Ombudsman
TPPs
Territory Privacy Principles
UN
United Nations
WSML
Western Sydney Medicare Local
WHS
Workplace Health and Safety
Appendix F: Index
The index is not available in accessible HTML. If you require the index in an alternate format, please send your request to website@oaic.gov.au.
Appendix G: Requirements
Description
Requirement
Part of report
Letter of transmittal
Mandatory
3
Table of contents
Mandatory
4–5
Index
Mandatory
163
Acronyms and abbreviations
Mandatory
159
Requirements
Mandatory
current page
Contact officer(s)
Mandatory
2
Internet home page address and internet address for report
Mandatory
2
Review by accountable authority
Mandatory
11–13
Role and functions of the entity
Mandatory
8–9,
18–19
Organisational structure of the entity
Mandatory
20–21
Outcomes and programmes administered by the entity.
Mandatory
30–75
Purposes of the entity as included in corporate plan.
Mandatory
10
Outline of the structure of the portfolio of the entity.
Portfolio departments — mandatory
8,20–21
Outcomes and programmes administered by the entity differ from any Portfolio Budget Statement, Portfolio Additional Estimates Statement or other portfolio estimates statement that was prepared for the entity for the period
If applicable, mandatory
N/A
Annual performance statement in accordance with paragraph 39(1)(b) of the Act and section 16F of the Rule.
Mandatory
30–35
Discussion and analysis of the entity’s financial performance
Mandatory
88–119
Table summarising the total resources and total payments of the entity.
Mandatory
123–124
Significant changes in the financial results during or after the previous or current reporting period, information on those changes
If applicable, mandatory
88–119, 123–124
Information on compliance with section 10 (fraud systems)
86
Certification by accountable authority that fraud risk assessments and fraud control plans have been prepared
Mandatory
3
Certification by accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place
Mandatory
3
Certification by accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity
Mandatory
3
Outline of structures and processes in place for the entity to implement principles and objectives of corporate governance
Mandatory
38
Statement of significant issues reported to Minister under paragraph 19(1)(e) of the Act that relates to non–compliance with Finance law and action taken to remedy non–compliance
If applicable, mandatory
N/A
Most significant developments in external scrutiny and the entity’s response to the scrutiny
If applicable, mandatory
N/A
Judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the entity
If applicable, mandatory
N/A
Information on any reports on operations of the entity by the Auditor–General (other than report under section 43 of the Act), a Parliamentary Committee, or the Commonwealth Ombudsman
If applicable, mandatory
N/A
Information on any capability reviews on the entity that were released during the period
If applicable, mandatory
N/A
Assessment of entity’s effectiveness in managing and developing employees to achieve objectives
Mandatory
N/A
Statistics on the entity’s APS employees on an ongoing and non-ongoing basis including the following:
Statistics on staffing classification level
Statistics on full-time employees
Statistics on part-time employees
Statistics on gender
Statistics on staff location
Statistics on employees who identify as Indigenous
Mandatory
79–83
Information on any enterprise agreements, individual flexibility arrangements, Australian workplace agreements, common law contracts and determinations under subsection 24(1) of the Public Service Act 1999
Mandatory
82
Information on the number of SES and non-SES employees covered by agreements etc. identified in paragraph 17AD(4)(c)
Mandatory
80, 82
The salary ranges available for APS employees by classification level
Mandatory
80
A description of non-salary benefits provided to employees
Mandatory
82
Performance pay:
Information on the number of employees at each classification level who received performance pay.
Information on aggregate amounts of performance pay at each classification level.
Information on the average amount of performance payment, and range of such payments, at each classification level
Information on aggregate amount of performance payments
If applicable, mandatory
82
An assessment of effectiveness of assets management where asset management is a significant part of the entity’s activities
If applicable, mandatory
N/A
An assessment of entity performance against the Commonwealth Procurement Rules
Mandatory
84–85
A statement on existing and continuing consultancy contracts
Mandatory
84–85
A statement regarding consultancy contracts
Mandatory
84
A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged
Mandatory
84–85
A statement that confirms information on the value of contracts and consultancies is available on the AusTender website
Mandatory
84–85
Statement regarding not providing the Auditor– General with access to the contractor’s premises if an entity entered into a contract with a value of more than $100 000 (inclusive of GST)
If applicable, mandatory
N/A
Statement regarding exempt contracts if an entity entered into a contract or there is a standing offer with a value greater than $10 000 (inclusive of GST) which has been exempted from being published in AusTender
If applicable, mandatory
N/A
A statement supporting small business participation in the Commonwealth Government procurement market
Mandatory
85
An outline of the ways in which the procurement practices of the entity support small and medium enterprises
Mandatory
85
If the entity is considered by the Department administered by the Finance Minister as material in nature—a statement that small businesses are paid on time
If applicable, mandatory
N/A
Inclusion of the annual financial statements in
Mandatory
88–119
Statement regarding advertising campaigns
If applicable, mandatory
N/A
If the entity did not conduct advertising campaigns, a statement to that effect
If applicable, mandatory
N/A
A statement about grants awarded
If applicable, mandatory
86
Outline of mechanisms of disability reporting, including reference to website for further information
Mandatory
86
Website reference to where the entity’s Information Publication Scheme statement pursuant to Part II of FOI Act can be found
Mandatory
87
Correction of material errors in previous annual report
