Corporate Coordination Officer (APS5/6), Enabling Services

About the Office of the Australian Information Commissioner

Working with the Office of the Australian Information Commissioner (OAIC) will put you at the forefront of data protection and access to information regulation. As an independent statutory agency, the OAIC’s work is of national significance and plays an important role in shaping Australia’s information handling landscape across the economy - from government, digital platforms and the online environment, to health, finance and telecommunications. Our mission is to uphold and promote Australia’s privacy and freedom of information laws.

We are an agency within the Attorney-General’s Department portfolio with responsibility for:

• privacy functions under the Privacy Act 1988 and the Digital ID Act 2024
• freedom of information functions, in particular review of decisions made by agencies and ministers under the Freedom of Information Act 1982
• privacy and confidentiality functions in relation to the Consumer Data Right (CDR) under the Competition and Consumer Act 2010 (CCA).

About The Role

The Corporate Coordination Officer plays a critical cross-organisational role. This position assists the Director, Enabling Services to manage the OAIC’s physical and virtual office environments and supports the Security function. This role provides diverse opportunities to engage across the functions of Enabling Services including Governance, Risk and Compliance, People and Culture and Corporate Services.

Your communication skills expertise will be crucial in solving complex problems and managing various issues effectively. You will play a central role in developing, integrating, and maintaining policies, processes, programs, tools, reporting, and governance for our team.

The successful candidate will demonstrate the following capabilities and qualities:

• Strong organisational, problem solving and time management skills
• Attention to detail and commitment to maintaining a tidy and well-organised office environment
• Proactive, service-oriented team player who is willing to pitch in with both small and large tasks
• Ability to apply discretion.

Role responsibilities:

1. Oversee general office operations, including maintenance of shared inboxes, and act as the first point of contact for staff (virtually and in-office) for general enquiries and support, including provision of laptops and other equipment.
2. Undertake office-based tasks to ensure the smooth day-to-day running of the office by managing facilities, supplies, and general workplace operations, and creating a clean, efficient and welcoming environment for staff and visitors
3. Assist with the delivery of the security function (including physical and personnel security), including processing security clearances and liaising with AGSVA.
4. Liaise with suppliers and service providers to ensure office facilities are maintained and functional.
5. Provide general administrative support including mail handling, document preparation, invoice processing/payment, travel management and filing.
6. Assist with coordinating meetings, events and functions, as needed.
7. Monitor asset levels and assist with asset management
8. Actively engage with internal stakeholders to understand business needs and assist with and development solutions
9. Other duties as required.

Job Specific Capabilities, Skills & Experience

We are seeking applications from candidates who have:

• Experience working as part of a dynamic team in an office management environment
• Desirable: Experience in interpreting and applying AGSVA Security requirements.

These duties are to be performed in accordance with the APS Code of Conduct and APS Values and Office policies, including Workplace Diversity and Work Health and Safety. Under section 25 of the Public Service Act 1999 the Office may re-assign the duties of an employee from time to time.

You are encouraged to familiarise yourself with the APS Work Level Standards for your relevant classification.

Security requirements

You must be able to obtain and maintain a Negative Vetting 1 security clearance.

Position location

The OAIC operates a hybrid work model with a combination of remote working and office attendance.  Whilst the OAIC office is located in the Sydney CBD (and preferred for these roles), we will consider candidate applications from all other locations within Australia.

The OAIC values face-to-face interaction and fostering connection between our people and with our stakeholders. The OAIC’s hybrid work model expects in office attendance when the type of work or task is better suited to being completed from an office, for example, staff inductions and onboarding, planning days, relationship building activities and project or collaborative work.

Remuneration and benefits

APS5 salary: $87,895 - $92,922 per annum plus 15.4% superannuation.
APS6 salary: $96,920 - $106,728 per annum plus 15.4% superannuation.

The OAIC is committed to enabling its people to perform at their best and offers the following benefits:

• Opportunity to work at the cutting edge of privacy and data protection, paving the way for future career opportunities.
• Access to ongoing professional development, with a capability framework to guide skill enhancement.
• Genuine flexibility to help achieve a balance between work and home life.
• Additional paid leave over the Christmas to New Year period as well as access to other leave (e.g. for study or moving).
• Contribution to your wellbeing through subsidies for eye health, flu vaccinations and a wellbeing allowance.

The OAIC is committed to diversity and inclusion. We encourage and welcome applications from people living with disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ people, people from culturally and linguistically diverse backgrounds, and mature age people.

Eligibility

• Section 22 of the Public Service Act 1999 requires that APS employees must be Australian citizens.
• There are restrictions on employment of people who have, within the previous 12 months, accepted a redundancy benefit from an APS agency or a non-APS Commonwealth employer.
• For the duration of your employment with the OAIC you will be required to obtain and maintain an Australian Government security clearance at the Negative Vetting Level 1 and meet required background, identification and character checks.
• Note: All duties are to be performed in accordance with the APS Code of Conduct and APS Values and OAIC policies, including Workplace Diversity and Work Health and Safety. Under section 25 of the Public Service Act 1999 the OAIC may re-assign the duties of an employee from time to time.

How to Apply

1. Please complete the application form found at the end of this job pack as part of your submission.
2. Please provide a statement of claim of up to 2 A4 pages, addressing your interest, motivation and fit for the role. Your statement should include the use of practical and professional examples as relevant to the role and the job specific capabilities, skills and experience outlined above.
3. Your application form, CV and statement of claim should be collated as one document (where possible) and sent in a single email to: jobs@oaic.gov.au.  Please ensure your email includes your full name in the email subject field, along with the job reference number found on the front page of this pack.